To optimise and effectively manage operations, facility managers must be aware of the obstacles they will face in the workplace. The most prevalent issues in FM services are as follows.

1.Collaboration in real time

Outdated facility management systems prohibit multiple team members from updating data concurrently and discussing their decisions in real time. The lack of collaboration at facilities leads to miscommunications and resource waste.

IoT-based facility management software enables administrators to receive instant notifications regarding the status of various areas of the facility. Thanks to cloud computing, multiple team members can simultaneously modify spreadsheets and databases from any device and location.

2. The upkeep of outdated hardware

Managers must monitor the equipment, identify when it begins to deteriorate, and replace it with newer equipment. Otherwise, the entire team will encounter unforeseen shutdowns, customer satisfaction pitfalls, and inefficient production.

Facility managers can utilise modern technologies, such as predictive analytics for real-time condition monitoring, Internet of Things facilities maintenance, and tracking systems. Using IoT, digital systems for facility management can monitor the condition of equipment and notify managers of any warning signs.

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3. Coordinating IoT facility management teams

The development of an effective communication system requires time and effort. It’s common for teams to use too many communication tools — email, instant messengers, voice conversations, etc. — resulting in a fragmented experience and multiple touchpoints.

Choosing a connected, all-in-one facility management system is a better, more streamlined method to construct a functional communication infrastructure. Using tools such as report generators makes it simpler for team members to submit their work results. Adopting digital scheduling tools is a method for keeping track of contacts and meetings, thereby enhancing the team’s discipline and awareness.

4. Information storage

Facility administrators must keep track of vast amounts of data; processing large information volumes effectively is a challenge for many industry professionals. Principal data storage and collection issues include:

  • Retrieve data with efficiency. Approximately 10% of facility managers have immediate or rapid access to vital information regarding resource consumption and labour management.
  • Changes to recorded data are made. Manually updating databases is a tedious and exasperating task. Utilising technology that captures all changes automatically is the most productive method of data logging.
  • Coordination of suppliers. Experiencing lengthy feedback cycles, delays, and miscommunication.
  • Compliance with legislative data storage regulations.

5. Protection against security breaches

Facility managers must establish a framework that protects the system from external threats, including a multi-factor authentication system, complete control over data access permissions, and the identification of suspicious activities.

In addition to login-password two-factor authentication, modern systems include captcha tests, biometric authentication, public-private key pairs, and other advanced security measures to ensure that the system is inaccessible to intruders and that data breaches are unlikely.